Home Care Scheduling, Solved

Rightcaregiver.Righthome.Righttime.

CareRoute matches non-medical home care providers to each resident’s 4-hour visit by availability, skill set, and proximity, then verifies every visit in the field with EVV and notes the care team can trust.

Launch the live demo See how it works

Matching factors: 3
Standard visit window: 4 hr
To rank every provider: < 1 s
EVV verification: 6-point

Built for non-medical home care teams

Homemaker ServicesPersonal Care AidesSenior Living SupportAgency Coordinators

The Match Engine

Three factors decide every assignment

CareRoute scores each available provider against the resident’s visit, then ranks them with a transparent, explainable breakdown.

40%

Availability

Only providers whose weekly shift covers the full 4-hour window — and who are not already booked — are eligible. Availability is a hard filter, not a suggestion.

Weekly shift patterns
Live double-booking check
4-hour session blocks

35%

Skill Set

Each resident’s care plan lists the tasks they need done. CareRoute scores how completely a provider’s qualifications cover those required skills.

Care-plan skill coverage
Certifications & languages
Flags missing skills

25%

Geographic Proximity

The closer a provider’s home base is to the resident, the higher the score — less drive time, lower cost, more reliable arrivals.

Haversine distance
Distance-decay scoring
Miles shown per match

Availability is a hard filter. Skills and proximity are weighted soft scores combined into a 0–100 match.

How It Works

From request to verified visit

A 4-hour homemaker visit, coordinated end to end in five connected steps.

Step 01

Intake the request

A resident needs a 4-hour homemaker visit on a given day. Their care plan already lists the standing chores — laundry, dishes, meal prep — and the skills those tasks require.

Step 02

Smart Match

CareRoute filters to available providers, then ranks them by skill coverage and proximity. Every candidate shows a transparent score breakdown and a plain-language reason.

Step 03

Assign & schedule

The coordinator assigns the top match in one click. The 4-hour visit lands on the calendar and on the provider’s route for the day.

Step 04

Verify in the field

On arrival the provider checks in (EVV captures time and location), works the chore checklist from the care plan, and checks out — capturing the six data points the Cures Act requires.

Step 05

Record & retain notes

The provider records visit notes against the completed tasks. Everything is saved and visible to the care team as an auditable record.

Try the click-through demo.

Pick a resident, run Smart Match, assign the top provider, then step into the field view to check in, work the chore list, and record notes. Everything saves locally.

Launch the demo See how it works